4 Ways to Prepare Your Business for a Disaster

3/9/2022 (Permalink)

You can Be better Prepared for a Potential Disaster by Following our Tips.

Knowing that the unexpected can happen, a business in Black Forest, CO needs to plan ahead for anything. Disaster preparedness is essential to stay successful in chaotic times and keep business running as normal as possible. Below are four ways to help navigate those trying times.

Be Prepared for a Disaster by Following These Tips:

1. Have a Plan in Place

Even though an event, whether natural or not, may come as a surprise, that doesn’t mean a business can’t have a plan in place. Developing a disaster plan is essential. These plans cover everything from potential risks to mitigating those risks and ensuring everyone clearly understands the steps to take in an emergency situation. An essential component is an evacuation plan, which should have a designated safe place to meet, recommended paths to take and a list of people who may need assistance.

A team should be created to ensure that the plan is properly enacted, as well as designated leaders to lead during the crisis. Like with anything, the plan only works if it is practiced. Clearly communicate all elements of the plan to ensure that happens.

2. Backup Data

In this day and age, data is everything. When it comes to business preparedness, ensuring that data is backed up in a safe, alternate location is essential. If vital documents or systems are lost, it may mean going out of business. Whether in the cloud or a secure storage facility, keep copies of everything that is detrimental to business operations. It is especially important to ensure that any legal, insurance or tax documentation is protected. For on-site storage, consider sealing the documents and placing them in a fire and waterproof container.

3. Reinforce the Property

Planning for disaster preparedness includes considering the property. When was the last time the roof was inspected? How old are the fire extinguishers? Are there sandbags in case of a flood? General upkeep of the business and equipment needs to be part of the regular routine. Roofs, windows and doors need to be inspected for any signs of damage. Large furniture or equipment should be anchored. Nearby trees should be trimmed to mitigate a large branch falling.

Keep a checklist of maintenance needs and ensure that any needed repairs are immediately made.

4. Stock Up on Essentials

Depending on the event, it may mean hunkering down in the office longer than expected. To better weather the storm, keep a healthy supply of emergency items in stock. Ensure these items are only used in an emergency. Some of the essentials include a first aid kit, blankets, water, non-perishable food, flashlights, battery-operated radio, duct tape, and basic tools.

Also, ensure there is an up-to-date emergency contact information list. This should include local emergency agencies and disaster-relief resources, as well as customer, vendor and employee information.

While considering the unthinkable may not be a fun occasion, it is necessary to ensure your business succeeds and employees are safe in any situation. Taking time to focus on disaster preparedness helps ensure everyone is on the same page and may help minimize downtime after the event is over.